Global Calendar Sharing Readme Contents

Global Calendar Sharing 2.0 Readme Contents

If you're upgrading from one of the old demo versions of Global Calendar Sharing 2.0, please uninstall the demo version prior to installing the full version. If you are upgrading from a previous full version just install the new full version and it will automatically upgrade your Global Calendar Sharing version.

Contents

This Readme file contains the following notes:

Description of Product
Automatic Deletion feature
Installation prerequisites
Installation Instructions
Copyright and legal notices

New Features

Allow setting of # of Days to synchronize from preset values to customizable values between 1 day to 365 days.
Allow GCS toolbar to be displayed at all times.
Allow users to activate using Customer Number and Password, supporting Volume Licensing
Add automatic detection of corrupt appointment items and calendars, and error reporting.
Track Appointments by Entry Id not by Subject
Allow users to utilize a Personal Folder Calendar or a Mailbox Calendar as the Local Calendar
Allow users to utilize a Mailbox Calendar or a Public Folder Calendar as the Global Calendar
Track Folders by Entry Id no longer by | separated path string.
Increase the paths supported in Public Folder selection from 15 to 26.
GCS now automatically upgrades your Global Calendar and Local Calendar on startup or selection.
Added ‘# of Levels to Load’ and Load Button to Browse Folders Window
Added Progress Bar when Browsing Global Folders in Browse Folders Window
Changed Date Processing to support Localized Date Formats
Added support for Recurring Appointments added prior to GCS being installed
Added Synchronized Deleting with and without Prompting
Added 60 and 90 day Global and Local Calendar printing
Reduced resource usage when synchronizing so system is more responsive
Added Global Calendar Owner Check Box to help control permissions for Global -> Local Only

Product Description

Global Calendar Sharing is a COM add-in for Microsoft Outlook XP/2003. When used in combination with Microsoft Exchange Server 2000/2003, it allows a user to synchronize automatically between a (Mailbox calendar or Personal Folder calendar) and a (Mailbox calendar or Public Folder calendar). This synchronization is bi-directional or selected uni-directional, meaning that appointments flow from and to both calendars or just from one calendar to the selected calendar, including support for automatic deletion of appointments from each calendar. This control also supports (Normal,Private,Confidential,Personal) sensitivity settings for appointments. This way users utilize only one calendar and share items flagged as normal, keeping all other types of appointments local and secure. Please note that the Global Calendar Sharing 2.0 control synchronizes first from the Global Calendar and then from the Personal Calendar when in bidirectional automatic update mode. Global Calendar sharing 2.0 now tracks appointments by Entry Id, not by Subject. Global Calendar sharing 2.1 now tracks folders by Entry Id, not by its path. When you are browsing for Global Folders, GCS initially displays on the 1^st 5 Levels of Public Folders. If you need to browse further down the Public Folder Tree, increase the ‘# of Levels to Load’ and click the Load Button. This was done to facilitate faster Public Folder Browsing in Large Exchange Public Folder Trees. GCS now supports Localized Dates when processing calendars.

Automatic Deletion Feature

Global Calendar Sharing supports automatic deletion of appointments between a Personal Folder calendar and a Public Folder calendar. To utilize this feature you only have to put [DEL] as the first 5 characters of the Body of the appointment. When the Global Calendar Sharing control detects [DEL] as the first five characters of the body, it will automatically remove that appointment.

Installation prerequisites

Global Calendar Sharing requires the following criteria that are necessary for an error-free installation:

Microsoft Windows 2000 or Windows XP (Home or Pro)
Microsoft Office 2000 or Microsoft Office XP or Microsoft Office 2003
Microsoft Exchange Server 2000 or higher

For Bidirectional mode (Both) you need to have Edit All and Delete All permissions. Or you should have Owner or Editor permissions.
For Local -> Global mode you need to have Edit All and Delete All permissions. Or you should have Owner or Editor permissions.
For Global -> Local mode you need to have at least Editor permissions.

Installation Instructions

Download and save the .MSI file and then double click the .MSI file to install.

Follow the prompts to finish the installation.
You do not need a serial number to complete the installation.

You will need to activate the software within 14 days after installation to continue using GCS.

If you would like to sample the functionality of Global Calendar Sharing, download the
full version for your version of Microsoft Office and install. Leave the Registration Code Blank
to have GCS enter 14-day evaluation mode. You will have full functionality for 14 days.

After you finish the installation, open Outlook and click on Tools->Options.

Click on the Calendar Sharing Tab.

Step 1) Decide whether you want to use the toolbar. Click the checkbox to enable the toolbar, or clear the checkmark to disable prompting for the toolbar.

Step 2) Set your Global Calendar. (Click the Browse button to select either a Mailbox folder or Public folder)

Step 3) Set your Local Calendar. (Click the Browse button to select either a Mailbox folder or Personal folder)

Step 4) Set the Refresh Rate in minutes. ( 30 minutes is the default)

Step 5) Set the number of days to process. (30 days is the default)

Step 6) Set the update direction. (Both / Global -> Local Only / Local -> Global Only)

Step 7) If you have not already activated the software, activate it now, or you can try GCS for 14 days without activating it.

Step 8) Click Apply and then Ok.

Step 9) Close Outlook and wait 20 seconds. Then Open Outlook and proceed as normal.

    Leave the Registration Code Blank to try the software for 14 days.

     If you do not have a customer number you will first need to establish one with
     Martin Information Services Inc. prior to receiving a Customer Number and Password for
     activation.

I installed the trial version on my system and it worked 1 time only and then Outlook crashed and the next time I started Outlook, it prompted me that it was starting in the “Safe Mode”. From that time forward, I have not been able to sync my local calendar with the public calendar. When I open “Options” from the “Tools” menu, “Calendar Sharing” is no longer there.

If you are running Outlook 2002 or Outlook 2003 try the following.

When a problem is detected during startup, Outlook fixes the problem or isolates it, and allows the program to start successfully with certain add-ins and extensions turned off.

You can either click Yes to start Outlook in safe mode and disable all add-ins or extensions that will not start, or a corrupted resource, file, registry, or templates. A list of disabled items is accessible through the Disabled Items dialog box if you click the Help menu, and then click About Microsoft Outlook. You can use this dialog box to enable the listed items back.

If you enable some items, you may need to reload or re-install an add-in. Enabling an item does not necessarily fix the root of the problem; an item that you enable may be placed back on the disabled list the next time that you start Outlook.

If you click No, Outlook tries to start normally without disabling anything. You should choose this option if you have experienced an improper shut down or other system problem that you know is not serious enough to start Outlook in safe mode.

I installed Hotsync or ActiveSync or some other PDA management program after installing GCS and GCS not longer works.

If you are running Outlook 2002 or Outlook 2003 try the following.

When a problem is detected during startup, Outlook fixes the problem or isolates it, and allows the program to start successfully with certain add-ins and extensions turned off.

You can either click Yes to start Outlook in safe mode and disable all add-ins or extensions that will not start, or a corrupted resource, file, registry, or templates. A list of disabled items is accessible through the Disabled Items dialog box if you click the Help menu, and then click About Microsoft Outlook. You can use this dialog box to enable the listed items back.

If you enable some items, you may need to reload or re-install an add-in. Enabling an item does not necessarily fix the root of the problem; an item that you enable may be placed back on the disabled list the next time that you start Outlook.

If you click No, Outlook tries to start normally without disabling anything. You should choose this option if you have experienced an improper shut down or other system problem that you know is not serious enough to start Outlook in safe mode.

If GCS continues to be disabled each time by Outlook. Enable GCS using the steps above, close Outlook, then uninstall GCS. Then reinstall GCS.

Copyright and legal notices

Copyright

Global Calendar Sharing are either registered trademarks or trademarks of Martin Information Services, Inc. in the United States and/or other countries. Microsoft, ActiveX, Exchange Server, Internet Explorer, Office, Outlook, and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

The names of actual companies and products mentioned herein may be trademarks or registered marks - in the United States and/or other countries - of their respective owners.

Limitation of liability

The content of this document is furnished for informational use only, is subject to change without notice, and should not be construed as a commitment by Martin Information Services, Inc. Martin Information Services, Inc. assumes no responsibility or liability for any errors or inaccuracies that may appear in this document. Soft Solutions, Inc., nor anyone else who has been involved in the creation, production or delivery of this document shall be liable for any indirect, incidental, special, exemplary or consequential damages, including but not limited to any loss of anticipated profit or benefits, resulting from the use of this document.

License agreement

Use of Global Calendar Sharing is covered by a license agreement provided by Martin Information Services, Inc. with the software product. If you have any questions, please email sales at sales@martininfoservices.com.